Secure referral forms designed for receiving dental practices.
vForms provides a structured, encrypted way to receive and manage referrals, with dedicated dashboards and reporting built specifically for UK dental practices.
Not all referral forms are built for referrals
Many practices use generic form builders or CRM-based submission tools to collect referrals. While these may capture information, they rarely provide structure beyond the initial submission.
Emails are forwarded. Attachments are downloaded. Information is re-entered into other systems. This creates fragmentation and limits oversight.
vForms is designed specifically for receiving practices that accept referrals regularly and need more than a submission notification.
Reporting and referral analytics
vForms includes reporting that shows referral trends and referring practice activity.
- Identify who refers most frequently
- Monitor changes in referral volume over time
- Spot patterns that inform planning
| Reference | Patient | Referring Practice | Type | Status | Date |
|---|---|---|---|---|---|
| REF-2847 | Sarah Thompson | Riverside Dental | Endodontics | New | 28 Feb |
| REF-2846 | James Chen | Clifton Dental | CBCT Scan | Review | 27 Feb |
| REF-2845 | Amara Osei | Bath Dental Care | Oral Surgery | Accepted | 26 Feb |
| REF-2844 | Emily Watkins | Keynsham Family Dental | Orthodontics | Accepted | 25 Feb |
| REF-2843 | David Kowalski | Frome Dental Centre | Periodontics | Complete | 24 Feb |
| REF-2842 | Priya Sharma | Wells Road Dental | Endodontics | Complete | 23 Feb |
Security by design
Referral data is encrypted when stored and retained only for as long as required for operational integrity.
vForms is hosted in the UK and developed with data minimisation in mind. We avoid unnecessary third-party automation platforms and focus on containing sensitive communication within a structured environment.
Practical safeguards. Clear processes. Reduced exposure.
Built around real dental workflows
vForms is not a generic form builder adapted for healthcare. It has evolved specifically for UK dental practices that accept referrals across multiple services.
Forms can be structured according to the treatments you provide, ensuring referring practices submit consistent and relevant information.
As your practice grows, your referral process remains organised and visible.
Frequently asked questions about vForms
Can vForms replace email-based referral workflows?
Yes. Many practices adopt vForms to replace informal email-based referral processes. Rather than sending patient information through unsecured inboxes, referrals are submitted through a secure platform and stored centrally. This reduces the risk of misdirected emails and improves oversight. A structured system helps ensure referrals are handled consistently and securely.
Read full answer →Can vForms support multiple referral types?
Yes. Separate structured forms can be created for different treatments or departments, ensuring appropriate information is collected for each referral pathway.
Read full answer →Can we customise the design of our referral form?
Yes. A basic setup applies your logo and colour scheme within the Valident framework. A bespoke setup option allows closer visual alignment with your existing website styling. Both options maintain the secure underlying structure of the platform while presenting a professional interface to referring dentists.
Read full answer →Can we track which practices refer to us most often?
Yes. Analytics within vForms allow you to review referral volumes and referring sources. This provides measurable insight into referral patterns, supporting planning and relationship management rather than relying on anecdotal understanding.
Read full answer →Does vForms include analytics and reporting?
Yes. Reporting dashboards are included as standard. Practices can review referral activity over time, identify trends and better understand workload patterns without additional software tools.
Read full answer →Looking for a clearer way to manage incoming referrals?
Explore transparent pricing or arrange a short demonstration to see how vForms could fit within your practice.